We Are WeShape.
Founded in 2019, WeShape has a mission to become known as ‘The Best at Tech Delivery’.
We are an award-winning technology consultancy, specialists in the advisory and implementation of DevOps, Software Engineering, Data and Cloud Native solutions with capabilities within the UK and Eastern Europe.
Over the last few years we have been pleased to have been awarded The Best DevOps Consulting Firm 2022, The Best DevOps Services Firm 2023 and The Best IT Services Company 2022 at the IT Industry Awards by Computing.
We are a B-Corp certified organisation where we have been recognised for our high standards of social and environmental performance, transparency, and accountability.
Our team is also behind two leading technology communities - London DevOps and London Tech Leaders, with a combined community of 12,000 where we discuss the latest technology trends within the market and an opportunity to network with industry experts.
We work tirelessly and as a very proactive business, it’s important you bring a flair for new ideas, innovation and flexibility to your solutions - we don’t like to settle.
What you’ll be doing
- You’ll be working with the leadership team reporting to the CEO and MD, where you’ll be required to provide executive support, as well as supporting operational activities.
- Support schedule and calendar planning
- Interact with WeShape team, both client and internal facing to arrange meetings and conference calls, social engagements.
- Assist with the preparation of presentations and report documentation for the leadership team.
- Manage weekly and monthly reporting for the Executive team
- Manage expense reports for the leadership team
- Help with the organisation of small-scale team events and larger-scale department/company-wide events as required
- Prepare materials for meetings and provide post-meeting follow-up notes
- Maintain an organised schedule and filing system for board notes, internal review and client meetings.
- Be responsible for the overall direction and coordination of the team’s administration
What we require from you
- A minimum of 2+ years as a Personal Assistant or Secretarial experience at Director or Senior leadership level
- Enjoy working in a fast paced startup environment
- Able to work efficiently and accurately when under pressure to meet tight deadlines
- Well-versed in Google Workspace (Gmail, Google Docs, Sheets, Slides and other applications). Knowledge of Excel and reporting will be very advantageous.
- Knowledge of Slack, Notion and Salesforce systems
- Excellent organisational, planning and prioritisation skills
- Experience of diary management and arranging international travel and conference calls
- Demonstrated track record of problem solving and operating autonomously.
- Excellent communication (written and verbal) and interpersonal skills
- A proactive and positive attitude
- Must be flexible and able to work within our London offices and international travel if required.
Compensation and benefits
This role will be massively rewarding, we have huge plans for WeShape and the growth of our functions and you’ll have a share in helping us achieve this.
Some of the added benefits…
- Huge opportunity for personal growth in a fast-moving start-up
- Competitive salary + quarterly bonus
- Share options
- Flexible Working
- Central London office with rooftop bar
- Choice of technology
- 25 Days Holiday allowance + Christmas Shutdown
- Generous L&D opportunities
- Gym membership
- Carbon offsetting
- Regular team socials and incentives
WeShape is an equal opportunity employer that is committed to diversity and inclusion in the workplace.
We strongly encourage people of colour, lesbian, gay, bisexual, transgender, queer and non-binary people, parents, and individuals with disabilities to apply.
If you need reasonable adjustments at any point in the application or interview process, please let us know.
WeShape makes hiring decisions based solely on qualifications, relevant experience, and business needs at the time.
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